A job moves through four states: draft, open, paused and closed. The state decides whether candidates can apply, whether the role is on your careers page and whether it counts toward your monthly usage.
Drafts · 1
Data Analyst
Open · 1
Senior Backend Engineer
Closed · 1
Customer Support Specialist
Step 1: Drafts
Roles you started in the wizard and have not published. The badge reads Draft, finish setup, and selecting the card takes you back into the wizard. The three dots beside the badge hold Delete draft.
Step 2: Open
Published roles that are taking applications, together with paused ones. The badge shows open or paused.
Step 3: Closed
Roles you have closed. They keep all their candidates, scorecards and history.
Where a job stands
The top of every job's page says whether candidates can apply, and what to do next.
Not live yet
Candidates can't see this job until you publish it.
- A draft reads Not live yet. Below it, the job details, the screening questions and the interview panel each show a tick once they are set up. Select a row to go straight to where it is done. Screening questions and the panel are recommended, not required.
- While something blocks publishing, such as a
[CONFIRM: …]placeholder left in the details or no must-have yet, the row names it and the button reads Finish the details. Once nothing blocks it, the button reads Publish: confirm in the dialog and the job goes live. - A live job reads Live and accepting applications, shows its apply link with a Copy button, and suggests sharing it until it is posted somewhere.
- A paused or closed job says that nobody can apply, with Resume or Reopen beside it.
Live and accepting applications
Anyone with the apply link can apply.
On the job's other pages
The job's other pages (the interview setup, screening questions, scoring, the edit page, channels and artwork) carry a slim bar at the top while the job is not live, so you can finish without going back to the job's page:
- A draft reads Draft · not live yet: candidates can't see this job, with how much of its setup is done, such as 3 of 4 done.
- Once nothing blocks it, the bar has the same Publish button as the job's page, with the same confirmation. While something blocks it, the button names the first thing to fix, such as Confirm salary range, and opens the place where it is fixed.
- A paused job, or one that is open but not taking applications, says so, with Resume or Turn on applications.
- Job overview takes you back to the job's page and its full checklist.
The bar stays at the top while you scroll, and goes away as soon as the job is live. Members who can't manage jobs see the bar without its buttons.
ari reads the same status. When it has helped you set up a draft that is ready, it ends with a Publish card you confirm in the chat. If something still blocks publishing, it names it and links where to fix it. For a job that is already live, it links the next step. See ari as a guide and helper.
Drafts
A job becomes a draft as soon as you finish step 1 of the wizard and select Continue to screening. From then on nothing is lost:
- The wizard keeps your step in the address bar, so your browser's back button works and refreshing the page keeps your place.
- Save and finish later on steps 1 and 2, and Save as draft and exit on step 3, take you back to the jobs list.
- To pick up where you left off, open the card under Drafts. It reopens the wizard at the screening step; select Back to return to the basics.
A draft is invisible to candidates. It has no apply link, it is not on your careers page, and it does not count toward your usage. On a draft's own page, Continue setup reopens the wizard; there is no Reopen job until it has been published.
Delete a draft
If you no longer need a draft, delete it in either of two places:
- On the jobs list, select the three dots on the draft's card, then Delete draft.
- In the wizard, select Delete draft at the top right, on any step.
Confirm Delete draft in the dialog. The draft and everything set up for it so far, such as its screening questions and interview plan, are removed, and this cannot be undone. You need permission to manage jobs.
Open, paused and closed
| State | Apply page and careers page | Email applications | In the jobs list |
|---|---|---|---|
| Open | Takes applications; listed on the careers page unless you hid it | Accepted | Open |
| Paused | Stops taking applications; off the careers page | Ignored | Open, with a paused badge |
| Closed | Stops taking applications; off the careers page | Ignored | Closed |
Candidates already in a paused or closed job stay where they are. You can keep reviewing them, moving them through the pipeline and interviewing them.
Change a job's state
Open the job from Jobs. Its buttons sit under the title in two groups: what the job is set up with (Channels, Visuals, Questions, Screening and Interview setup), then what you can do to it.
Step 1: Status
The job's current state.
Step 2: Channels
The apply link and the other ways candidates reach this job, including the Accepting applications switch.
Step 3: Job actions
Edit, then Close job or Reopen job, then the bin icon to delete. On a narrow screen these collapse into a menu behind the three dots.
- Close job closes an open or paused job.
- Reopen job opens a closed job again. Its apply link works again straight away.
- A draft is never opened this way: publish it from the top of its page or from the last step of the wizard.
- To pause a job, ask ari, for example "pause the Senior Backend Engineer job". ari shows what will change and waits for you to confirm. There is no pause button on the job's page. See ari as a guide and helper.
Usage and billing
A job counts as active in any month it is open, even for part of the month, and in any month it receives an application. Reopening a closed job makes it active for that month again. Drafts never count. See Usage and projected charges.
The stage line on each card
The line of five stages on each job card, from Sourcing to Hired, follows the job's state rather than its candidates: a draft shows Sourcing, an open or paused job shows Screening, and a closed job shows Hired, whether or not anyone was hired. For where each candidate actually is, use the pipeline board. See The pipeline board.
Delete a job
Select the bin icon on the job's page and confirm Delete job. This permanently deletes the job together with all of its applications, scorecards and interviews, and it cannot be undone. In almost every case, closing the job is the better choice: it stops intake and keeps the record.