Besides answering questions about candidates, ari can tell you how aironauts® hire works and where to find things, and it can take routine steps for you. A change ari proposes from the chat runs only after you confirm it. Work on a job runs in the background while you keep your page, and anything final, such as publishing or changing a live job, waits for your confirmation on a card; drafts and notes are saved straight away.
Ask how to do something
Ask ari a how-to or where-is question in your own words, such as "How do I invite a colleague?" or "Where do I change our logo?". ari knows every page of the workspace you are allowed to open and what each one is for, and it knows which page you are on, so "What can I do on this page?" works too.
Invite a colleague from Team & permissions: enter their email, pick a role and send the invitation. They join the workspace when they accept.
I can also send the invitation for you. Tell me their email and the role.
Step 1: A button to the page
Whenever ari points you to a page, it adds a button that opens it. ari only shows a button for a real page you can open; anything else stays plain text.
ari answers from the help articles themselves, so it can give you the actual steps, and from the product's own list of what it can and cannot do. If you ask about something that is planned but not built yet, it says so plainly instead of guessing. After it answers, ari usually suggests a next step, with a button for it. On a phone, ari closes when you follow one of its buttons, so the page is in view.
ari suggests a next step
ari suggests a next step you can accept with one click. After it answers, it ends with one offer of the next useful thing it can do for you, chosen from what it just read: for a candidate in the interview stage with no interview booked, "Shall I schedule an interview?"; once interviewers have written up a candidate, a summary of what they said; for a role with few applicants, a sharper job description. The offer appears as a button under ari's newest answer.
- The button shows exactly what it sends. Select it, or just say yes. It sends the offer as your own message, so ari carries on the usual way: it starts the task, or shows a card to confirm. Nothing runs from the button itself, and anything final still waits for its card.
- ari only offers what it can really do for you: what your role allows, what your plan permits and what this workspace can do. A Viewer is offered things ari can look up, never changes.
- It never offers to reject anyone, and never offers something a CV, an email or a web page asks for.
- Ignore an offer and ari does not make it again straight away; say no and it does not offer that again in the conversation. It makes no offer when you are only saying thanks.
- The button goes as soon as you send another message. Reopen the conversation and it is still there under the last answer, until you reply.
Ask ari to show you something
Ask ari to show you something, such as "Show me the candidates the AI recommends for the designer role" or "Take me to next month's interviews", and it opens that page for you, filtered the way you asked. You don't need to click anything, and the conversation stays where it is, so you can carry on asking about what you see. ari only opens real pages you are allowed to open.
Ask ari to make a change
Ask ari to make a change, for example "Move Marco Silva to Interview", "Move everyone strong on the designer role to Interview" or "Pause the Sales Lead role". ari looks up what it needs by name, so you never have to give it an id, and then shows a card with the change it proposes. When a change covers several candidates, the card lists who moves and who is skipped, and why.
Here is the change. Nothing happens until you confirm it.
- Candidate
- Marco Silva
- Role
- Senior Backend Engineer
- From
- AI screen
- To
- Interview
Step 1: The proposal
The card says exactly what will change, and for whom, here the candidate, the role, and the stage they move from and to. Select Confirm to run it, or Cancel to drop it.
- Ask ari for the change.
- Read the card. If something is wrong, tell ari and it proposes again.
- Select Confirm. The card shows the result, with a link to what changed.
- Candidate
- Marco Silva
- Role
- Senior Backend Engineer
- From
- AI screen
- To
- Interview
ari can also ask a candidate to verify their identity, for example "Ask Marco Silva to verify his identity". The card shows the candidate, the role, the email address, what the check includes and its price, and the request is sent only when you confirm. See Identity checks.
What runs is exactly what the card showed: your confirmation carries only the proposal, never new instructions. A proposal you don't confirm within a day expires and says Expired. Ask again if you still want this.
Let ari do it for you
For bigger jobs, such as creating a job or setting up a page, ari does more than one step for you. How it works depends on the task.
Job work, in the background
Creating a job, or continuing a draft, editing a job, and setting up a job's scoring, Opener, screening questions or interviews all run in the background. You stay on the page you are on: ari asks what it needs in the chat, and you can answer several things in one message, such as "a senior designer in Singapore, full-time, Figma and user research required". Then it does the work in one go, with every question or panelist you named added together, in the order you gave them.
- On a draft, the work is saved straight away. ari tells you in one line what it changed, with an Open button to the job, and the next step.
- On a job that is already live, paused or closed, a change waits for a card. ari shows exactly what will change, such as every question it will add, or each field of the job before and after, and the change runs only when you select Confirm. The exception is interview setup: the panel and the interview questions are saved straight away, also on a live job.
- If the page you have open shows the job, it updates in place. If you are somewhere else, nothing moves.
The job is live, so the two questions wait for your confirmation: the card adds both in order.
- Question 1
- Do you have the right to work in Singapore? (knocks out: No)
- Question 2
- Can you start within a month?
Candidates who apply from now on answer them.
Step 1: One card for the whole change
The card lists every question in the order they will be added, and which answers knock a candidate out. Select Confirm to add them all, or Cancel to add none.
ari can do these job tasks:
- Create a job and set it up fully, step by step (see Set up a whole job, below), or continue a draft you started earlier.
- Edit a job: its title, description, requirements, salary or location.
- Set up a job's scoring.
- Set up a job's Opener.
- Add screening questions to a job.
- Set up a job's interviews: the panel and the questions every interviewer asks. Both are saved straight away, also on a live job. A name that matches nobody, or several people, comes back to you as a question instead of a guess.
Notes are quicker still: ask ari to add a note to a candidate, tell it what the note should say, and it is added straight away, in your words, without opening the note form. ari can also add a note it drafts itself from your conversation, such as a summary, when you ask it to.
When ari finishes setting up a job that is still a draft, it tells you where the job stands. If the draft is ready to go live, ari ends with a Publish card: it lists what goes live (the title, location, type, must-haves, screening questions, scoring, Opener and the interview setup), and the job is published only when you select Confirm. The card then shows the job's apply link. If something still blocks publishing, such as a [CONFIRM: salary range] placeholder the AI left in the details, ari sends no card: it names what to fix and adds a button to the place where you fix it. You can also just ask ari to publish a draft that is ready. See Drafts and the job lifecycle.
If you have no notes for a new job, or you ask ari to suggest something, it writes a first draft of the description and requirements from the title for you to check and change. Everything ari drafts is yours to edit before anything is published.
Set up a whole job
Ask ari to create a job and it sets the whole job up with you, not just the basics. Once it has the title, where the job is based, the employment type and the must-haves, it creates the draft and then goes through every way a job can be set up, one short question at a time, with a suggestion drawn from the job each time:
- The department and the minimum years of experience.
- The salary range, with currency and period, and whether it shows on the job page and to Google for Jobs.
- The language candidates see the posting in.
- Screening questions, and the answers that knock a candidate out. A knockout answer sends the application to the review queue: a person decides.
- How candidates are scored, and whether the Opener asks about the gaps scoring finds.
- The interview panel, and the questions every interviewer asks.
Each answer is saved to the draft straight away. Say skip to pass a step, or use defaults or just create it to go straight to the end: ari checks the job and ends with the Publish card, which also asks whether the role goes on the org chart. ari only asks about what your role lets you change: without access to scoring, for example, it leaves that step out.
Your team's preferences
When you tell ari a standing rule about how your team hires, such as "we don't use interview questions", "the panel is always Ana and Ben", "we never post salaries" or "we always post on JobStreet and LinkedIn", ari offers to remember it for the whole workspace. It shows a card, Remember for this workspace, with the setup step, the rule and your words, and saves it only when you select Confirm. From then on, every new job anyone sets up with ari follows it: a step your team skips is not asked, a default is filled in, and ari says so in one line, such as "No interview questions, as your team prefers. Want them this time?". If you want something just this once, say so ("add interview questions this time"): it changes that job only, and the saved preference stays as it is.
Settings, ari lists every preference with who set it and when. Members who manage jobs for the whole workspace (Owners and Admins, and Recruiters who work across every company) can save preferences and remove one there, or ask ari to change or forget one, again on a card. A member whose access is limited to some companies cannot, because a preference applies to the whole workspace. Everyone in the workspace can read them; if someone who cannot save them asks ari to remember a rule, ari tells them that a member who manages jobs for the whole workspace needs to save it.
After the job is live
Once you confirm the Publish card, ari asks where the job should go next, with a button to choose the platforms (or, when your team has usual platforms, to post it there as usual). It tells you whether the careers page lists the job and where it stands with Google for Jobs, suggests the boards that suit the job's location from the board catalogue, and asks which ones to use. For each platform you pick, ari gives its tracked link and ready-to-paste copy, with a button to the job's channels, and a card to mark it posted once the ad is up. When your own LinkedIn is connected, ari can also post the job on your feed, on a card that shows the post first. See Job boards, social media and tracked links.
ari then offers a visual for one of the channels you picked, social channels first: "A visual for Facebook? Its QR code will count applicants from Facebook." The card names the channel, the formats and style, and the credits it uses with what is left this month. The images appear on the job's visuals page once you confirm, and only then are credits used. ari never picks the job's own untracked link for a visual unless you ask for it.
On the page, while you watch
Inviting a member, scheduling an interview, setting up the careers page, tuning the screening settings, drafting or changing a hiring process and writing an offer letter template happen on the real page instead, because you want to see them take shape. ari opens the page, asks you one question at a time and fills the form you can see, with each field flashing as it changes. You can edit anything on the page yourself: what you change counts as your answer, and ari carries on from there.
ari can take you through these tasks on the page:
- Invite a member to the workspace.
- Schedule an interview.
- Set up the careers page. Without a website, ari drafts the headline and bio from what you tell it.
- Tune the screening settings.
- Draft a new hiring process: the steps, who handles each one, and the automations, from how you describe it. It is shown on the canvas before anything is saved.
- Change an existing hiring process on its canvas: steps, notes, automations, and who each notification tells and how. Owners and Admins only.
- Write an offer letter template, for the company or for one job, drafted from the clauses you name with merge fields for every term. See Offer letters.
Sending the invite, scheduling the interview, publishing the careers page, saving a new hiring process, publishing changes to one, saving a new version of the screening settings, re-scoring and saving an offer letter template all wait for you. When ari reaches that step, a card in the chat shows what it will act on and what the form holds right now. Select the button on the card to finish, or Cancel to stop. Nothing is sent, saved or published before that.
The invite form is filled in. Check it on the page, then confirm below to send it.
- priya@acme.example
- Role
- Recruiter
- Scope
- Org-wide (all companies)
Step 1: The confirm card
It lists the values the form holds at this moment, so if you edit the page after ari fills it, the card follows. Select Send invite (the button is named after the step) to run it, or Cancel.
While a task on the page runs, popups such as the invite dialog and the schedule sheet stay open without blocking the page behind them, so you can keep using the chat. On a phone, ari steps aside while it fills so you can see the form, and a chip reading ari is setting up brings it back.
Whichever way a task runs, ari only offers the tasks your role allows, and every step goes through the same checks as doing it by hand. For the job form itself, see Create a job with the wizard.
Give ari a link
When the job already exists somewhere, give ari the link instead of typing it out: "create a job from https://www.example.com/careers/designer", or, on a job, "add screening questions from this page". ari reads the public page first, and the chat shows a line such as Read example.com. Then it carries on with the task as usual: it creates the draft job, or adds the questions, from what the page says, and asks only about what the page leaves out. You check and change everything before anything is published.
- Only public https pages can be read. LinkedIn and other social networks can't, and neither can internal addresses. If a page can't be read, ari says so and asks you to paste the text instead.
- ari treats the page as outside text. It takes the facts it needs and says which page they came from, but it never follows instructions written on the page, and the links it shows you only ever open pages inside aironauts hire.
- The page's text isn't saved in your chat history: the history keeps only the line saying which site ari read.
- Reading pages is limited per member and per workspace each hour. If you reach the limit, paste the text into the chat instead.
When ari can't help
Sometimes what you are looking for isn't in aironauts hire yet, or it doesn't work the way you expect. Tell ari, for example "I can't find where to export candidates". ari first looks in this help center, the pages you can open and its own tools. If it still can't solve it, it says in a line what it couldn't do and offers to send it to the aironauts hire team as feedback.
Step 1: Say yes
Nothing is sent without your confirmation on a card. ari is told to offer once per issue: if you'd rather not, just carry on.
Step 2: Check the card
The card shows exactly what is sent and to whom: Sent to the aironauts hire team, the Type (product feedback, or a support request when something is broken), ari's summary, Your words, copied from your own message in the chat rather than retyped by ari, and what is Also sent with it: your name and email, your role, the workspace and its plan, the page you were on, your language and the app version.
Step 3: Confirm or change it
Select Confirm to send it, or Cancel. The summary and your words go out as one message, in that order. To change the summary, tell ari what to change and it prepares a new card. Once it is sent, ari says so in the chat.
It is the same message as Send feedback in the account menu, with the same hourly limit, and it reaches the same team. The card shows exactly what is sent. ari is told never to add candidate details to its summary, and a summary with an email address or phone number you didn't write, or, in a chat about a candidate, that candidate's name, is refused. Any member can send feedback this way, whatever their role. See Get help and send feedback.
What ari can do from the chat
| Task | Who can ask for it |
|---|---|
| Move a candidate to another stage | Owners, Admins, Recruiters, Hiring Managers |
| Add a team note ari drafts from your conversation | Owners, Admins, Recruiters, Hiring Managers |
| Run screening again for a candidate | Owners, Admins, Recruiters, Hiring Managers |
| Email a candidate, with a subject and message ari drafts for you to check | Owners, Admins, Recruiters, Hiring Managers |
| Keep a candidate the AI flagged in the process | Owners, Admins, Recruiters |
| Pause, close or reopen a job | Owners, Admins, Recruiters |
| Publish a draft job that is ready to go live | Owners, Admins, Recruiters |
| Move several candidates to the same stage at once | Owners, Admins, Recruiters, Hiring Managers |
| Take a rejected candidate back into review | Owners, Admins, Recruiters |
| Reschedule an interview, cancel it, or mark it done or a no-show | Owners, Admins, Recruiters, Hiring Managers |
| Run screening again for every candidate of a job | Owners, Admins, Recruiters |
| Change a member's role, or resend or withdraw an invitation | Owners, Admins |
| Remember, change or forget one of the team's hiring preferences | Owners, Admins, Recruiters with access to the whole workspace |
| Mark a job as posted on a job board or social network | Owners, Admins, Recruiters |
| Post a live job on your own LinkedIn feed | Owners, Admins, Recruiters |
| Make a visual for a live job, for one of its channels | Owners, Admins, Recruiters |
| Send feedback to the aironauts hire team | Everyone |
Creating a job, inviting a colleague, scheduling an interview and the other setup work are not in this list because they are tasks: they are described above, under Let ari do it for you. A team note is the one change in this list that needs no card: whether ari drafts it from your conversation or you dictate it, it is added straight away.
ari only offers what your own role allows. When you confirm, the change goes through the same checks as doing it by hand, so ari can never do more than you could yourself. See Roles and permissions.
Good to know
- An email ari drafts is sent exactly as the card shows it, and the candidate's reply arrives in their email thread. ari is told never to put internal notes or interview feedback into an email. See Email threads with candidates.
- When ari schedules an interview it fills the schedule sheet, time zone included, and asks for the date and time rather than guess them. The interview must be in the future.
- Each change is recorded in the activity log twice: the change itself, such as a stage move, and a housekeeping entry saying it went through ari. See Notes, activity and the audit log.
- Proposals belong to your conversation. Colleagues can't see or confirm them.
For questions about candidates, history and privacy, see Using ari.