Post a role to job boards, share it on social media and add your own channels, all from one checklist. Each one gets its own tracked apply link, and boards get copy shaped to fit their forms, so every applicant arrives tagged with the place that brought them, and you can see which channels are worth your time and money.
Publish & share
Publishing a job opens Publish & share. You can come back to it at any time with Publish & share on the job's page or on its Channels page. It has three parts: the automatic channels, the channels to post to, and a walk through them one at a time.
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Recommended for Singapore, from your company address
Automatic
Channels to post to
- FacebookRecommended
Brought 2 hires for similar roles
To do - MyCareersFutureRecommended
Usually needed for Employment Pass hires
To do - NodeFlairRecommended
For tech roles
To do - LinkedInRecommended
Global job board
To do - IndeedRecommended
Global job board
To do - GlassdoorRecommended
Global job board
To do - JobStreet
- JobsDB
- JobThai
- Glints
- Tech in Asia Jobs
- Instagram
- LINE
- TikTok
- X (Twitter)
- WhatsApp
Clicks, live ad links and ad spend for every channel are on the Channels checklist
The automatic channels
- Careers page: whether the role is listed on your careers page, with a switch to list it or keep it private.
- Google for Jobs: where the role stands with Google, as on the Channels page (see below). A workspace held until handover, or kept off Google, says so here.
- Your LinkedIn post: post the role to your own feed in one click. The post carries your own team link, so applicants from your feed are counted for you. See Post to LinkedIn.
- Team links: select Create a link for each of … teammates once, and every active member who can see this company's jobs gets a tracked link of their own for this role. Links always show the member's current name. If a member leaves, their link keeps its applicants but is no longer listed. Copy a teammate's link to send it to them. Each person's link is the same on every job, so under Analytics in Channels you see what one person's referrals and posts brought, across all roles.
The recommended channels
The channels that matter for the role are ticked for you. The line above the walk says which country they follow: the job's location when it names a country, else your company address, else your billing country. Each ticked channel says why:
| Where | Ticked |
|---|---|
| Singapore | MyCareersFuture. If you may hire a foreign candidate on an Employment Pass, the role usually has to be advertised there for 14 days first, unless an exemption applies. NodeFlair for tech roles, such as software, data, DevOps or IT. |
| Thailand | JobsDB, JobThai and LINE. |
| Everywhere | The global job boards: LinkedIn, Indeed and Glassdoor. |
| Your own results | Any channel that brought hires for similar roles in the same company, with how many, for example Brought 3 hires for similar roles, when it is used where the job is (a global channel, or one used in the job's country). Similar roles share a department, or a title word that says what the work is: "Manager" or "Engineer" alone does not count. Everyone who manages the job sees the same ticks. |
Untick a channel to leave it out, or tick any other board, network or one of your own channels to add it.
Walk through the boards
The walk shows one channel at a time, in the order of the list:
Step 1: Open the board
Open post form opens the board's employer page in a new tab.
Step 2: Copy the fields
The copy is shaped for that board, field by field, with a Copy button on each, and the board's own tracked Apply URL to paste as the external apply link.
Step 3: Posted, Skip or Do later
Posted marks the channel as posted, exactly like Mark as posted on the Channels page, and moves on. Skip leaves the channel out of this walk. Do later moves on too and keeps the channel in the checklist, not posted. When the walk is done you can go through the ones left for later.
For social networks and your own channels, the step also offers Create a visual for this channel: it opens Job visuals with that channel already picked, so the QR code on the visual opens its tracked link.
The walk is kept for the job and shared by the team. Leave it at any point and come back later: it opens on the next channel still to do. If a teammate changed the walk while you had it open, your click is not applied: the screen says so and shows the walk as it is now. Ten boards take about two minutes.
When the workspace's plan has ended, Publish & share stays readable but the walk is paused, and the screen says why.
Open the board checklist
Open the job from Jobs, select Channels, and scroll to Distribution. The list only appears once the job is published and its apply link is on; otherwise it says Enable the apply link first.
The checklist starts with Automatic, then three groups: Job boards, Social media and Your channels.
Job boards
Social media
Your channels
Step 1: Regions
Where each board is used, such as SG or MY, or Global.
Step 2: Clicks
How many times this board's tracked link has been opened.
Step 3: Status
Posted or Not posted, as you marked it. Select a row to open it.
Google for Jobs, automatically
The Automatic group has one row: Google for Jobs. There is nothing to post and nothing to connect. Every open role on your careers page carries the job data Google for Jobs reads, and Google is notified for you:
- when you publish or reopen the role,
- when its title, description, location or shown salary changes,
- when it closes, is paused, deleted or made private, or the workspace stops taking applications. Google is then told the role is gone.
Three kinds of workspace are held from Google, whatever their roles look like:
- A demo workspace is never listed.
- A workspace greydigi prepares for you stays off Google until you accept the handover. Its job and careers pages work as usual, so applying can be tried out, but they carry no job data, stay out of search and out of the sitemap, and Google is not notified. The moment you accept, or subscribe, Google is told about every open role on your careers page.
- A workspace a greydigi team member keeps off Google while it is still being prepared. On such a workspace they see Keep off Google on the row: once confirmed, the pages stop carrying job data and Google is told the listed roles are gone. List on Google now undoes it, and so does handing the workspace over or subscribing. A workspace you pay for, or one already handed over to you, never gets this control.
The row says where the role stands:
| Status | What it means |
|---|---|
| Submitted | Google accepted the notice for the role as it is now, on the date shown. |
| Sending | Google is being notified, right after a change. |
| Retrying | Google did not accept the last notice. It is sent again automatically. |
| Waiting for access | The notice waits for Google Search Console access on our side. It is sent automatically once that is in place; there is nothing for you to do. |
| Not accepted | Google kept refusing the notices for this role. They are tried again once a day. |
| Ready | The job data and the sitemap are in place; Google picks the role up when it next visits. |
| Removed | Google was told the role is gone. |
| Not listed | The role is not open, is private, or the workspace takes no applications right now. |
| Demo workspace | A demo workspace: its roles are never listed on Google. |
| Held until handover | Not on Google yet: the workspace goes on Google for Jobs when it is handed over to the customer. A greydigi team member (Owner or Admin, signed in with a verified greydigi address) also sees List on Google now, to list it earlier, for example greydigi's own workspace. |
| Kept off Google | A greydigi team member keeps the workspace off Google for Jobs while it is prepared. Its pages work as usual and stay out of search. List on Google now puts it back. |
| Needs a location | Google cannot place the role. The row says what to add, such as an office's country or the countries a remote role may be done from, with Edit the location, which opens the job's location editor. |
Google decides whether and when a role appears in its job search, and how it ranks; a notice only asks Google to look. See Apply links and branded apply pages for the job data itself.
The board catalogue
The list covers the boards that matter most in the region, plus two sources that are not boards:
| Row | What it is |
|---|---|
| LinkedIn, Indeed, Glassdoor | Global boards. Glassdoor listings are fed by Indeed for most accounts. |
| JobStreet | Singapore, Malaysia, the Philippines and Indonesia. Runs on the SEEK employer platform. |
| JobsDB, JobThai | Thailand. JobsDB opens the SEEK employer portal for Thailand; on JobThai you pick a posting package, then post from your employer account. |
| MyCareersFuture | Singapore's government job portal, required before an Employment Pass application. |
| Glints, NodeFlair, Tech in Asia Jobs | Regional boards; NodeFlair and Tech in Asia Jobs focus on tech and startup roles. |
| Own careers page | A tracked link for your own careers page and website. |
| Own website | A tracked link and apply email for each job on your own website, when your web team adds the jobs by hand. See Build your careers page. |
| Referral | A tracked link to hand to colleagues, so referred candidates are counted as referrals. |
Each row carries short notes about that board, such as limits on free LinkedIn posts. The catalogue is the same for every workspace; anything it does not list, you add under Your channels (see below).
Share on social media
Many companies find people through social networks rather than job boards. The Social media group lists Facebook, Instagram, LINE (used in Thailand, Japan and Taiwan), TikTok, X (Twitter) and WhatsApp. Select a network's row to open it:
- Share on Facebook (and on LINE, X and WhatsApp) opens that network's share screen with the role's tracked apply link already in the post. If the network asks you to log in first, it takes you back to the share screen afterwards.
- Copy full post copies the whole ad as plain text, ending on the tracked link, to paste into a post, a group or a chat.
- Instagram and TikTok do not make links in captions tappable, so their rows say where the link has to go instead: your bio, or a story link sticker on Instagram.
Mark the row as posted once your post is live, just like a board.
Add your own channels
Your channels is for every place you share a role that the catalogue does not list: a Facebook or LINE group, a community newsletter, a university job board, a careers fair. Select Add channel, give it a name and, if you like, the link where you post, such as the group's address. It joins this job's checklist with its own tracked apply link and email address, and Open channel takes you to the link you saved.
Step 1: Named once, offered everywhere
The channels you have added to other jobs appear under Used on other jobs in the dialog. Pick one to add it with its name and link filled in.
Step 2: Counted as one channel
The same name on several jobs counts as one channel under Analytics in Channels, so you can see whether that group really brings candidates.
Step 3: Taking it off a job
Remove from this job takes a channel off the job until someone has applied through it. After that it stays, so the applicant's source is kept.
Post a role to a board
Select a board's row to open it.
Set the application method to "apply on an external website" and paste the link below. If you use the board's own apply flow, applications stay on the board and will not reach Hire.
Some Indeed accounts route applications to an email address.
Step 1: Use the external apply option
On the board, set the application method to "apply on an external website" and paste the apply URL from this panel. If you use the board's own apply flow, applications stay on the board and never reach you here.
Step 2: Actions
Open post form opens the board's employer page in a new tab. Copy full post copies the whole ad as one block of text. Mark as posted ticks the board off once your ad is live.
Step 3: Copy panel
One row per field of the board's form: Title, Location, Employment type, Description, Apply URL and more. Select Copy beside each and paste it into the matching field. A tick stays on every field you have copied while the row is open.
Once a board is marked as posted, two more fields appear:
- Paste the live ad link: save the address of your ad, and View the live ad takes you straight to it later.
- Ad spend: pick the currency, enter what the ad costs, and say whether that is the total or a rate per day, week or month. This is what makes cost per application and cost per hire possible in Analytics. See Channel performance and cost.
Copy shaped for each board
Boards differ in what their forms hold, so the copy panel adapts to each one:
- Salary. If the board's form has a salary field and the job has a salary range, you get a Salary range row. If the board has no salary field, the range is added to the end of the description as a Salary: line instead.
- Screening questions. Boards with a screening-questions field get a Screening questions row listing your must-have skills. On boards without one, the must-haves are added to the description as a Must-have: list.
- Application email. Boards that can send applications by email, such as Indeed and Referral, also get an Application email row, if the job has an email address switched on. See Receive applications by email.
- Length. The Description row shows how many characters it has, for boards that cap the length.
Copy full post always carries everything in plain text: the title, location, employment type and salary, the description, the must-haves, and at the end the tracked apply link and the email address. Use it for referral messages or boards with a single text box.
The salary range comes from the job itself. See Create a job with the wizard.
QR codes for posters and events
Every Apply URL and Application email row has a QR code button beside Copy. It opens that channel's code, ready to print on a poster, a flyer or a careers fair stand:
- the Apply URL code opens the channel's apply page,
- the Application email code opens a new email to the channel's address, so the candidate only has to attach a CV and send.
Select Download PNG for a large image to print or drop into a design, or Download SVG for a file that stays sharp at any size. The file name carries the job and the channel, so saved codes are easy to tell apart.
Tracked links and where applicants came from
Every board, network and channel has its own version of the apply link, with its name at the end, for example /apply/acme/senior-backend-engineer/indeed or .../facebook. Candidates see exactly the same apply page. Behind the scenes:
- every time someone opens the link, that board's click count goes up,
- every application sent through it is tagged with that board, for good,
- an application sent to a board's email address is tagged the same way.
Tracking for a board or network starts the first time you copy one of its tracked fields, open one of its QR codes, open its post form or share screen, or mark it as posted. Your own channels are tracked from the moment you add them. An old or mistyped tracked link still opens the normal apply page, so a candidate is never lost; the application is then counted as direct.
You see the results under Analytics in Channels: applications, scores, interviews, hires and cost for each board, next to applications through the plain link (Direct (untracked)), by email and by bulk import. See Channel performance and cost.
Who can do this
Owners, Admins and Recruiters see the copy panel, can mark boards as posted, walk through Publish & share, create team links and add or remove the workspace's own channels. Other roles can see the checklist, Publish & share and where the role is posted, and copy their own team link once it exists, but take no actions there.