The candidate Pool

The Candidates page has two views. By job shows the applicants for one job. Pool shows everyone who has applied to your workspace, for any job and through any channel, with one row per person. Someone who applied to three of your roles appears once, with their best score and all three applications.

Switch between the two views with the control at the top of the list. The list and the person's detail sit side by side, just like the By-job view.

1. 1

   Step 1: By job or Pool

   By job goes back to the list for one job. Pool opens this view.

2. 2

   Step 2: Search and sort

   Search matches a person's name, headline, current company, location, skills, the titles of the jobs they applied to and their email address. It matches the words you type; it does not search by meaning. Sort by Best ATS (the default), Recent activity or Name (A-Z).

3. 3

   Step 3: Categories

   All is everyone. Silver holds silver medallists: people who reached an interview or an offer without being hired. Strong holds people the AI rated a strong match, or scored highly, on at least one application. Recent holds people with activity on any of their applications in the last 90 days. Closed holds people whose latest application was for a job you have since closed. Hired holds people you hired. Each category shows how many people it holds, for your current search.

4. 4

   Step 4: A person

   The card shows the name, then their headline, current company, location and years of experience. On the right is their best ATS score across every application, with a dot for the AI's verdict on it. Below are a few of their skills, then the job they applied for last and where that application stands.

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   Step 5: Markers

   Hired and Silver repeat the categories the person belongs to. 2 applications, for example, means they applied more than once.

Search, sort and category are part of the page address, so you can bookmark a view or send it to a colleague. The list shows the first people and a Load more button under them; the footer counts how many are shown out of how many match. Move through people with J and K, or the arrow keys, as in the By-job view.

A person's detail

Select someone to see them on the right. On a phone the detail opens in place of the list, with a link back.

• Overview: the best ATS score with the AI's verdict, the furthest stage they reached in any of your jobs, when they were last active, and their current company, location and experience. Contact shows their email address, unless they were imported from a CV without one.
• Skills: what the AI read from their CV.
• Applications: each application of theirs you can see, newest first, with the job, whether the job is closed, the date they applied, the pipeline stage, the status and the ATS score. Select one to open it in the By-job view, with its full scorecard, CV, notes and emails.

Open latest application in the header does the same for their most recent application.

Remove someone from the Pool

When a person should no longer be considered for other roles, for example because they asked not to be, select Remove from pool and confirm.

• Their applications stay in the jobs they applied to. Your team can keep reviewing, interviewing and deciding on them as before.
• They no longer appear in the Pool, any open introductions to new roles are withdrawn, and the talent pool stops suggesting them to your workspace. See How the talent pool works.
• If they apply again later, the new application brings them back into the Pool, because applying is a fresh choice they made.

The same action is in the More menu (the three dots) on a candidate's page in the By-job view.

Delete a candidate's data

When a person asks you to delete their data, select Delete candidate data, from the Pool or from More on their candidate page. The dialog lists exactly what is removed. Type their name, or the word DELETE, and select Delete permanently.

This deletes everything your workspace holds about them:

• every application, in every job, with its scores
• their CVs and every other file they sent
• your team's notes and interview feedback
• the emails exchanged with them
• their interviews and offers

Their name and email address are also removed from the activity log. The log keeps that a deletion happened, and the workspace keeps only a one-way fingerprint of their address, so the request is on record without holding their details. The talent pool does not suggest them to your workspace again.

Files are deleted right after the data. If storage cannot remove a file at that moment, the deletion keeps it on record and tries again every day until the file is gone.

What you see depends on your access

The Pool follows the same rules as the rest of the app. If you can only see some of your workspace's companies, the Pool only holds people who applied to those companies, and a person's best score, stage and applications count only those applications. See Multiple companies.

Who can do what

Everyone in the workspace can open the Pool. Remove from pool needs the Hire and reject permission for the whole workspace: Owners, Admins and Recruiters. Delete candidate data has its own permission, Delete candidate data, which only Owners and Admins have. Members limited to some companies cannot use either, because both act on the person across every company. See Roles and permissions.