Two places tell you what needs attention. Needs you, at the top of the dashboard, lists the work that is waiting right now. Notifications keeps a record of what happened, so you can catch up on anything you missed.
Needs you
Each line is a live count, worked out from the state of the workspace every time the dashboard loads. When the work is done, the line goes away, whoever did it. If a colleague confirms the rejections in the review queue, the line disappears for you too. There is nothing to dismiss, and an empty list really means nothing is waiting: it then reads "You're all caught up. Nothing is waiting on you."
The lines it can show, most urgent first:
| Line | What it counts | Opens |
|---|---|---|
| Screening is paused: billing needs attention | AI screening has stopped for a billing reason. Shown to Owners and Admins. | Billing settings |
| Candidates whose screening failed and will not retry | Screening failed three times and stopped. Use Retry screening on the candidate. | Candidates |
| Candidates need a review decision | Applications the AI recommends rejecting, or a knockout answer flagged, waiting for a person. | Review |
| Candidates are waiting on a reply | Open applications whose latest email came from the candidate. | Candidates |
| Interviews in the next 48 hours | Scheduled interviews starting within two days. | Interviews |
| Interview scorecards you still owe | Completed interviews you sat on, without your feedback yet. | Interviews |
| Open roles have had no movement in two weeks | Open jobs where no candidate has changed stage for fourteen days. | Jobs |
| Update your website for a company | Jobs published, closed, paused or changed since your web team last updated your own website, for a company whose web team adds jobs by hand. Shown to members who manage the careers page or the company's jobs, with what changed, such as "2 new jobs, 1 to remove". Also sent to the bell. See Build your careers page. | The update for your web team, on the Careers page |
Needs you always covers the whole workspace. The job picker at the top of the dashboard changes the rest of the page, but not this list. The scorecards line is personal: it counts only your own missing feedback.
Notifications
The bell in the top bar shows how many notifications you haven't read and opens the most recent ones. See all notifications at the bottom of the bell opens the full inbox.
5 unread in this workspace.
Step 1: All, Unread and Mark all read
Switch between everything and only what you haven't read. Mark all read clears every unread notification in this workspace.
Step 2: One line per kind and role
Repeats of the same kind of notification on the same job collapse into one line, such as "4 new applications · Senior Backend Engineer". A busy day reads as one line per role, not one per candidate. Selecting a line marks the whole group read and opens the record it is about.
Step 3: Dismiss
The cross removes a line from your inbox without opening it.
Opening the bell does not mark anything read. A notification is only marked read when you open it or select Mark all read, so nothing slips past because you glanced at the bell.
What you are notified about
- New applications, and finished scorecards
- Screening that failed
- Applications that need a review decision
- Emails from candidates
- Interviews scheduled by a colleague, and interviews moved
- Interview feedback submitted
- Talent-pool matches, and candidates accepting an introduction
Owners and Admins also get billing notices: a reached spending cap and failed payments. Everyone else in the workspace gets the other notifications, whatever their role. See Invoices and failed payments.
Notifications appear without reloading: the bell checks for new ones while your tab is open.
By email
You can also have notifications sent to you by email, instantly or as one daily digest, chosen separately for each kind. Everything is off until you turn it on under Settings, Email notifications. See Email notifications.
First response time
The first time someone on your team acts on an application, the time is stamped on the application. You don't have to record it yourself. Two things count as that first action:
- moving the candidate to another stage, rejecting them included, or
- scheduling an interview with them.
Sending an email does not count on its own.
Use it in Analytics, on the Experience tab: Median time to first response shows how quickly candidates hear from you, with a breakdown from Under 1h to No response yet. See Velocity, quality, experience and roles.
The stamp also matters for the talent pool. When an applicant who agreed to join your talent pool has had no first response two weeks after applying, their profile becomes available to match with your other roles. See How the talent pool works.