Notes are how your team talks about a candidate inside the app. The activity log is the record of what happened to applications and jobs, kept so you can always look back.
Internal notes
Every candidate's page has a Notes tab under Your workspace. Notes are for your team only. The candidate never sees them, and nothing in a note is ever sent to them.
Add a note
- Open the candidate and select the Notes tab.
- Write in the box. A note can be up to 4,000 characters.
- Select Add note, or press ⌘ Enter (Ctrl Enter on Windows).
The newest note is at the top, with its author and the date.
Edit or delete a note
Only the author can change a note. On your own notes you see a pencil to edit and a bin to delete. An edited note shows edited next to its date. Deleting a note removes it for everyone on the team and cannot be undone.
Who can write notes
Owners, Admins and Recruiters see the box to add notes. Hiring Managers and Viewers can read every note on the candidates they can see.
The activity log
The workspace records what happens to applications and jobs as it happens: stage moves, decisions, emails, notes, interviews, CV downloads, job changes, team changes and ari use. Entries cannot be edited or deleted afterwards, by anyone, so the log is a reliable trail when someone asks what happened and when.
You read it on the Dashboard, in Recent activity.
Today
Candidates: Wei Ling Tan moved to Interview
Senior Backend Engineer, 40 minutes ago
Interviews: Interview scheduled with Wei Ling Tan
Senior Backend Engineer, 55 minutes ago
Candidates: Note added
Senior Backend Engineer, 2 hours ago
Candidates: Lena Fischer applied
Senior Backend Engineer, 3 hours ago
Yesterday
Screening & AI: AI scorecard generated for Marco Silva
Senior Backend Engineer, 1 day ago
Candidates: Grace Lim rejected
Sales Lead, APAC, 1 day ago
Step 1: Show everything
Some events are housekeeping: CV downloads and openings, note edits, questions asked of ari, actions taken through ari, and changes to application and interview questions. They are always recorded but hidden from the feed by default. Switch on Show everything to see them.
Step 2: Category
Narrow the feed to Candidates, Jobs, Interviews, Screening & AI or Team & workspace. With a category chosen, housekeeping events in it are shown too.
Reading the feed
- Events are grouped under Today, Yesterday and earlier dates, newest first.
- Several events of the same kind on the same job on the same day are folded into one line, for example "Lena Fischer applied +7 more".
- The job picker at the top of the dashboard scopes the feed to one job. With All jobs, each line also names its job.
- The first twelve lines show; Show older reveals the rest of the recent history.
What is recorded
| Area | Examples |
|---|---|
| Candidates | Applied, moved to a stage, rejected, restored, flagged for review by a knockout question, email sent or received, note added or deleted, CV downloaded or opened, applications imported |
| Screening & AI | Scorecard generated, screening failed, flagged for review, review flag dismissed, ari asked, screening settings changed |
| Jobs | Created, drafted, updated, status changed, deleted, shared to LinkedIn, application questions changed |
| Interviews | Scheduled, rescheduled, invitation or cancellation emailed, interview questions changed, feedback submitted, updated or deleted |
| Team & workspace | Members invited, joined, removed, roles and permissions changed, reports created and sent |
Everyone in the workspace can read the activity feed. See Viewing and downloading CVs for how CV downloads are recorded.